How to Start a Visa Application in Japan
To begin your life in Japan, applying for a Certificate of Eligibility (visa) is essential. However, many people wonder, "Where do I even begin?" This article, written from the perspective of an administrative scrivener, provides a simple explanation of the basic steps and a checklist of required documents for a visa application. Let's get started to ensure a smooth preparation process.
Step 1: Determine Your Status of Residence
First, clarify your purpose for coming to Japan. The type of visa you need, as well as the required documents and screening criteria, will vary depending on your activities.
| Work Visa |
|---|
| To work for a Japanese company (e.g., as an engineer or teacher). |
| Student Visa |
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| To study at a university or language school. |
| Spouse Visa |
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| To live in Japan as the spouse of a Japanese national. |
| Designated Activities |
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| For purposes such as a Working Holiday (for nationals of specific countries like Australia, Canada, etc., aged 18-30) or an internship. |
Note
The Working Holiday scheme is limited to countries with a bilateral agreement, and the appropriate visa for an internship may vary depending on the activities. Always check the latest information on the official website of the Immigration Services Agency of Japan (ISA).
Step 2: Prepare Common Documents
These are the basic documents required for most visa applications. It's best to prepare them early.
| Passport |
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| Check if the passport's validity extends through your intended application and stay period. Also, prepare a copy of the photo page. |
| ID Photo |
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| 4×3 cm, taken within the last three months, with a plain background. The face size should be between 2.5 and 3.5 cm. |
| Application for Certificate of Eligibility |
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| Download the form from the official ISA website and accurately fill in your name and purpose of stay. |
| Self-Addressed Envelope (for postal applications) |
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| For registered mail, with postage stamps (¥404~) and your address written on it. |
Note
For documents in a foreign language, a Japanese translation (with the translator's signature) must be attached. Be sure to make a copy of all documents and check their contents before submission.
Step 3: Additional Documents by Visa Type
The required documents vary depending on the type of visa. The following are typical examples.
| Work Visa |
|---|
| ・Employment contract . ・Company registration certificate or a company profile. ・Academic credentials . |
| Spouse Visa |
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| ・Family register. ・Marriage certificate . ・Questionnaire . ・Proof of income. |
| Student Visa |
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| ・Letter of admission . ・Proof of financial support. |
Note
Depending on your nationality, the size of the company, or the timing of the application, additional documents may be required. Always check the ISA guidelines.
Application Process and Schedule
Application Process
| 1.Application for a Certificate of Eligibility (COE) |
|---|
| Apply at the ISA (in person or online). The screening process typically takes one to three months. |
| 2.Visa Issuance Application |
| Submit the COE to a Japanese embassy or consulate abroad. The screening process typically takes a few days to two weeks. |
Scheduling Tips
Applications from overseas may take three to six months, so it is crucial to prepare early.
Processing may be delayed during busy periods, such as April and September.
Inaccurate information or false statements can lead to the application being denied, so be careful.
Keys to a Successful Application
Accurately complete all documents and double-check them for any errors or omissions before submission.
Check the latest application requirements and necessary documents on the official ISA website (www.isa.go.jp).
Consulting a professional, such as an administrative scrivener, can make the document preparation and application process smoother.
[IMPORTANT] Disclaimer
This article is for general informational purposes only and does not apply to all cases. The application conditions and required documents vary depending on the applicant's nationality, personal history, and the timing of the application. Always refer to the latest official information from the Immigration Services Agency of Japan and consult a specialist as needed. Our office offers assistance with document creation and application support tailored to individual circumstances. If you are having trouble with your visa application, please feel free to contact us.
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LINE: 24-hour reception
